Save a copy of all outgoing email in network

[meader83]

Our office network is running SBS2008 with exchange 2007.

I am looking to see if anyone knows a way i can save a history of all (25 users) incoming and outgoing emails.

I had an idea of setting sharing permissions on everyones inbox/sent items, and viewing them all in a seperate admin account. The only problem with doing this is that once the user deletes the messages from their Outlook folder it permenetly deletes it


Does anyone here have any other ideas of how i may be able to achieve this?

Thanks
MArk

[HuggyBear]

Our office network is running SBS2008 with exchange 2007.

I am looking to see if anyone knows a way i can save a history of all (25 users) incoming and outgoing emails.

I had an idea of setting sharing permissions on everyones inbox/sent items, and viewing them all in a seperate admin account. The only problem with doing this is that once the user deletes the messages from their Outlook folder it permenetly deletes it


Does anyone here have any other ideas of how i may be able to achieve this?

Thanks
MArk

I'm guessing that your purpose is for legal reasons? (Freedom of information act)

Server 2007 doesn't support Archiving (Exchange 2010 does) however you can setup Journaling - date and time an email was sent or received; doesnt display content.

For compliance reasons you need a solution that is searchable, Microsoft Exchange Hosted Archive is the solution that you need- it is a Software-as-a-Service solution and is about £4/5/6 per user/per month.

Setup is as easy as changing an MX record and a few settings on the Archive itself (to forward emails onto your server)

[Leo]

Hi

A quick and simple way of doing is is to implement Transport rules, which can be set to copy emails to another mailbox (administrators for example).

It's not a perfect archiving solution but it serve the purpose to simply keep the mail.

Do you know what sort of volume of mail goes through your server?

Many Thanks

Leo

[meader83]

I'm guessing that your purpose is for legal reasons? (Freedom of information act)

Server 2007 doesn't support Archiving (Exchange 2010 does) however you can setup Journaling - date and time an email was sent or received; doesnt display content.

For compliance reasons you need a solution that is searchable, Microsoft Exchange Hosted Archive is the solution that you need- it is a Software-as-a-Service solution and is about £4/5/6 per user/per month.

Setup is as easy as changing an MX record and a few settings on the Archive itself (to forward emails onto your server)

Yes it is for legal reasons. We had our fingers burnt in the past a few instances of data being stolen.

thanks for the info, i'll do some research into Hosted Archive

[meader83]

Hi

A quick and simple way of doing is is to implement Transport rules, which can be set to copy emails to another mailbox (administrators for example).

It's not a perfect archiving solution but it serve the purpose to simply keep the mail.

Do you know what sort of volume of mail goes through your server?

Many Thanks

Leo

Thanks Leo

Looks like a pretty simple way to archive. I think for the moment this may be the best and quickest way

Thnaks for your input