[pvcprinting]

Hi folks,

hoping somebody can point me in the right direction to achieve this.....if it is achieveable that is

We have around 105 word documents that are a contents list for an individual piece of kit

The original 105 documents relate to 1 combined item....we have 6 combined items that are exactly the same as the original

My question is is it possible to later only 1 data field per word document automatically to update across the remaining 5 combined items

as an example se below

BLAH/HF5/001
BLAH/HF5/002
.
.
.
.
.
.
.
.
.
.
.
BLAH/HF5/105


We need to change the HF5 to

HF4
HF3
HF2
HF6
HF1

This is the only variable data field but naturally it needs to change across ALL 105 documents per HF

Can this be done as an automatic update or do we need to open up each individual document and alter then save?

[Cracking Media]

Hi Pete

I am not sure I understand fully what you are trying to do. You can sometimes do some crafty things with Find & Replaces in Word to save a lot of re-typing/re-formatting, but I don't think that is what you want.

When you refer to the "contents list" is this a Word table of contents? If so, then that would be automatically updated when the content it links to is updated.

Please can you explain more using a specific example as I am not clear on what you have explained so far - but it may just be me!

Peter

[pvcprinting]

Difficult to explain but will try

Imagine we have a massive box called BLAH/HF5

Inside that box we have lots of smaller boxes called
BLAH/HF5/001
BLAH/HF5/002
.
.
.
.
.
.BLAH/HF5/115


That make up a single consignment

We have another 5 consignments called

BLAH/HF1
BLAH/HF2
BLAH/HF3
BLAH/HF4
BLAH/HF6

Inside each BLAH is the exact same amount of small boxes

We have a seperate word document detailing what each small box contains but only currently for BLAH/HF5

We need to duplicate this contents but change the variable HF5 to

HF1
HF2
HF3
HF4
HF6

The contents are all the same

Can this be done

[Cracking Media]

OK, I think I understand now. You cannot do this in Word as a standard function but could write a VB Script to do it I think. Alternatively, something like this might do what you want?

Peter

[pvcprinting]

Originally Posted by crackingmedia

OK, I think I understand now. You cannot do this in Word as a standard function but could write a VB Script to do it I think. Alternatively, something like this might do what you want?

Peter

I am great writing with a pen.....what the heck is a VB script

Looksl ike it will all be done 'long hand'!

[Cracking Media]

Originally Posted by pvcprinting

I am great writing with a pen.....what the heck is a VB script

Looksl ike it will all be done 'long hand'!

Sorry, didn't mean to confuse - VB stands for Visual Basic. Visual Basic for Applications (VBA not VB Script) is a cut down version of the Visual Basic programming language. You can use VBA to do extra things within all of the MS Office applications. However, for what you want to do it would take longer to write something and test it than to just do the job manually.

Unless, the other mutliple find & replace utility I linked to was any use?